Documentation
Find answers fast
Step-by-step guides, video walkthroughs, and reference materials to help you manage your calibration equipment with confidence.
Getting Started
New to Calibration Vault? Start here.
Feature Guides
Detailed instructions for every capability.
Feature Details
Getting Started
- Use the Dashboard to track compliance status across your register.
- Assign Owner, Admin, Member, or Viewer roles to control who can upload or approve changes.
- Navigate between Equipment, Certificates, and Audit Pack from the main menu.
Equipment Management
- Create instruments manually or import from CSV with auto-mapping.
- Capture asset ID, location, type, calibration cadence, and due dates.
- Filter and search to find specific equipment quickly.
Certificate Management
- Upload individual certificates or batch import; extraction captures dates and vendors.
- Link certificates to equipment to refresh due dates or replace outdated records.
- Download certificates at any time for audits or internal review.
Audit Pack Generation
- Pick a time window and generate an Audit Pack in seconds.
- Each pack includes the register (CSV and PDF), certificates, change log, and summary.
- Download as ZIP for external or internal reviewers.
Calibration Alerts
- Configure notifications for upcoming calibrations.
- Set reminder thresholds (e.g., 30 days before due).
- Email alerts sent to designated team members.
Reference
Terminology, policies, and common questions.
Security and Compliance
- Every company is isolated with tenant-aware access control.
- Certificates and metadata are encrypted at rest and in transit.
- Audit logs record uploads, edits, and pack generation activity.
Frequently Asked Questions
- Bulk import supports thousands of instruments per file. Contact us for higher volumes.
- Certificates must be PDF with readable text. OCR support is on the roadmap.
- Contact support for help with complex imports or custom requirements.
Need more help?
Our support team typically responds within one business day.